Grants Finance and Operations Lead

New York, NY
Full Time
Senior Manager/Supervisor

ORGANIZATIONAL BACKGROUND:

The Women's Refugee Commission (WRC) is a research and advocacy organization that seeks to improve the lives and protect the rights of women, children, and youth displaced by conflict and crisis. We research their needs, identify solutions, and advocate for programs and policies to strengthen their resilience and drive change in humanitarian practice. The Women's Refugee Commission is a nonprofit 501(c)(3) organization.

SCOPE OF WORK:

Reporting into the VP, Finance and Administration, the Grants Finance & Operations Manager will lead the grants unit to ensure accurate and timely tracking of WRC’s grants and sub-grants spending.  The Manager will also prepare budget proposals for grant applications and will be  responsible for the operations of post-award grant administration and related duties such as, budget modifications, expenses analysis, financial reporting to donors, and Journal entries; work closely with the Program staff to ensure that the grants spending comply with the donor’s rules and regulations. The Grants Finance & Operations Lead will supervise 1 or 2 staff.

ESSENTIAL JOB FUNCTIONS:

  • Work with Institutional Giving and program staff to prepare and review proposal budgets and make necessary adjustments when needed, including assisting with subrecipient budgets;
  • Prepare financial reports to donors
  • Meet with program staff regularly to review variance reports for accuracy and allowable expenses
  • Prepare quarterly reports and meets with award team to review the Budget Monitoring Reports (BMR) to analyze program budgets, actual expenditures and expenditure plans/projections
  •    Review invoices and payment information to ensure validity and accuracy before payment 
  • Assign source code for new grants, update the grant source codes list frequently and share list with organization.
  • Upload the grants budget into the accounting system and make the adjustments when it is required.
  • Conduct Subgrantee Risk Assessment: review sub-grant budget proposals, audit reports and agreements from the subgrantees.
  • Assist the program staff and legal with the setup of sub agreements and provide support with financial management of subawards, including but not limited to budget approvals, reviewing invoices, ensuring payments are processed, closing subawards; 
  • Lead quarterly LOE planning meetings with program directors and supervisors. Prepares and monitor staff salary allocations to ensure salaries are charged and projected correctly.
  • Oversee the time and effort certification process.
  • Prepare journal entries as needed;
  • Ensure compliance an all grants including timeliness, and accuracy and answer inquiries from donors for complex issues concerning grant spending or reporting;
  • Provide guidance to staff on policies and procedures and lead trainings or prepare guiding material;
  • Identify, develop and implement management systems for grant and subgrant management;
  • Supervise and coach professional staff;
  • Assist with the grants and the organization annual audits;

REQUIREMENTS:

  • M.S. of Public or Business Administration.
  • Minimum eight (8) years of progressive, non-profit work experience and grants management experience
  • Experience with USG, UN, Foundation, Private and Foreign governments grants management.
  • Superior organizational skills and attention to detail.
  • Excellent computer skills, knowledge of MS Word, Excel; accounting software; familiar with the UN accounting system ad USG reporting system.

Reports to:                       VP, Finance and Administration

Position:                           Regular, full-time

Starting Salary:               $104,050 (commensurate with experience)

Location:                          New York (Hybrid)

Closing Date:                   Until filled

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